How to send a lot of photos over email – a step by step guide

Email continues to be one of the simplest methods to communicate with somebody, nevertheless it wasn’t originally designed for sending giant multimedia information like photos.

Use this step-by-step guide to keep away from some widespread issues when sending giant numbers of footage by way of email.

Although on the spot messaging providers like Whatsapp are more in style than ever, email remains the universal online communications commonplace.

However it’s not great at every part – for those who’ve tried earlier than to send a giant number of huge file attachments, you may need run into difficulties akin to message rejections, failed sending and more.

This drawback only becomes harder as digital camera and smartphone image file sizes continue to improve. For the aim of this text, we’re going to assume that you’ve a assortment of picture information, in all probability from the memory card of your compact digital camera.

The same ideas can apply to any assortment of pictures, even from iPhone/Android phones or tablets, nevertheless for a large amount of picture information, we advocate transferring them to a laptop or desktop first as it makes it easier to cope with in contrast to utilizing a cellular gadget.

1. First, verify the whole measurement of the information you need to send

Acquire or copy all the photos you need to send into a single folder on your pc. For those who solely want to send specific photos out of a giant batch, it’s value creating a momentary folder and copying those photos into that folder, for simpler administration.

Now, verify the entire measurement of the information you want to send. In Home windows, you can do this by choosing all of the information in the folder (you possibly can press Ctrl-Some time in the File Explorer window to select all information), then right-clicking on the selection, and choosing “Properties” (for Macs, see right here for a way to verify the whole measurement).

  • Take a observe of what the combined measurement is (in MB or GB), because you may want this to see if it’s over the file attachment measurement limits in your email provider (and it’s also possible to use it for estimating the time to upload under).

2. How long will it take to add?

Should you’re on a sluggish or cellular Internet connection it’s typically helpful to understand how a lot time the file/attachment add will take. We’ve made a useful little calculator to work this out, but first verify your upload velocity at speedtest.internet for instance.

Now enter the full file measurement, and add velocity to get an upload time estimate.

Add time calculator

File measurement: MB
Your upload velocity:
zero.10 Mbps0.20 Mbps0.30 Mbps0.40 Mbps0.50 Mbps0.80 Mbps1 Mbps1.5 Mbps2 Mbps3 Mbps4 Mbps5 Mbps8 Mbps10 Mbps12 Mbps15 Mbps20 Mbps25 Mbps30 Mbps40 Mbps50 Mbps80 Mbps100 Mbps150 Mbps250 Mbps500 Mbps


  • If it seems like it’s going to take too lengthy to upload, attempt the subsequent step, which may successfully scale back the add time.

three. Scale back photograph measurement if vital

  • Should you’re not sending pictures that shall be printed at some stage, it’s not often essential to send them as the original, full decision variations.
  • Even halving the photograph dimensions won’t often scale back quality that a lot, and in many instances may even make photos look sharper (digital cameras often push the bounds of their sensor resolution by way of interpolation when using the most important photograph measurement modes).
  • This may also considerably scale back the file measurement (and upload occasions) – you possibly can fairly anticipate information to be less than half of the original measurement (and up to 10 occasions smaller if the original was saved at too excessive a quality).

Resized photo file size comparison

You’ll in all probability want to use some software program that may do this routinely for multiple pictures:

Observe – Until you’re acquainted with the process, it’s strongly beneficial to work off a copy of your unique photograph information when batch resizing. That method you possibly can all the time get again to the originals if there’s a drawback with the resizing course of.

Home windows – A great choice for batch photograph resizing is Irfanview. After putting in, select “Batch conversion/rename” from the File menu. There are a lot of choices right here, however all that wants to be executed is select the picture information from the file browser within the top-right, then click on on “Add” to add them to the listing of pictures to be processed (small observe – there seems to be a bug in Irfanview the place the “Add” button won’t work when only a single file is selected. If this happens, you possibly can as an alternative double-click on the file to add it to the listing).


  • Now click on on the “Use advanced options” checkbox, and then the “Advanced” button beside it. It will open a dialog with much more options, nevertheless, all that needs to be chosen here is the “Resize” checkbox, then within the “Set new size as percentage of original” bins, put in 50% (it’ll use this for both width and peak).
  • Click OK in the Advanced settings to go back to the Batch Conversion window. Now, the one different choice to point out here is “Output directory for result files”. That is the place the newly resized pictures are placed, so change it if essential. Now click on “Start Batch” and your photographs will probably be transformed.

Mac – You possibly can easily resize photographs using the Preview software, see here for particulars. Notice you could select “percent” as an alternative of “pixels” to get more persistently resized pictures.

Chromebook – Batch picture resize choices are at present a bit extra restricted on Chromebooks, nevertheless you can attempt the Bulk Resize Photos free Chrome Retailer app.

four. Put all the pictures into a single file

When you have more than 5 or 6 photos to send, it’s going to be much easier to send them as a single archived file (e.g. ZIP file).

To create file archives, we’re utilizing 7-Zip (Home windows) as it’s free and excessive efficiency, nevertheless there are various choices obtainable here.


After putting in, merely select all of the information you need to add, right-click on the group and “Add to archive..” (image above).  It is going to create a single “.zip” file with all of your photos in it.

On Macs, chosen the information then Management-click and choose “Create Archive”. For Chromebooks, see here.

When you’ve got beforehand resized the pictures, you could have two copies of every photograph (small and enormous), so examine that you simply’re solely choosing the smaller versions when creating the archives.

Creating a .zip file gained’t change the picture high quality or measurement, but it is going to attempt to compress the info inside the information.

Since image information are often already compressed (until you’re using raw format photos from digital SLRs), this gained’t save a lot area, however it’s nonetheless convenient to have all of the pictures contained inside a single archive file.

5. Send the photos


Information could be sent as attachments within an email, however there are some restrictions – it’s comparable to the best way that parcels & packages within the postal system have a specific amount of capacity for gadgets despatched.

Due to bodily limitations on space for storing and network bandwidth, email suppliers have upper limits on the utmost measurement of attachments that may be sent and/or acquired. For the preferred mail providers, this is presently about 25MB per message, for each sending and receiving attachments.

25MB just isn’t all that beneficiant in terms of photograph and video information, but at the similar time, it turns into harder to handle giant information when they are embedded inside emails. To unravel this drawback, most email providers supply an alternate of importing your giant information to their on-line storage providers (e.g. Google Drive), after which place a hyperlink to the file in the email when it has finished uploading.

Because the information themselves will not be truly being despatched with the email (just the hyperlink to the information is shipped), this enables for much bigger 100s of MB information to be shared.

Supply failures

Remember that although Gmail and so forth. might allow you to send attachments up to 25MB within mails, some email providers might have decrease limits, even for incoming emails. This can be especially true for those who’re sending mails to corporate or business email addresses, where there are sometimes extra restricted  limits in place.

  • If your email is over the recipient’s attachment measurement limit, you will normally receive an error message again from their mail system stating this. Word that this only signifies that the supply failed to that particular addresss – in case you have despatched the mail to a group of different individuals then they almost definitely acquired it advantageous, and it doesn’t need to be re-sent to them.
  • On this case, you’ll be able to attempt once more however connect the file utilizing Google Drive, Dropbox or OneDrive.

We’ll go through the method of attaching our .zip archive file in each of Google Mail, Outlook and Yahoo mailers:


Google mail icon

  • Begin a new mail, and click on on the paperclip icon to connect information.
    The attachment measurement restrict for Gmail is 25MB, nevertheless, in case your file is larger than this, it is going to ask you if you need to send it utilizing Google Drive, the place the file measurement might be up to 10GB (10000MB).
  • In case you’re sending utilizing Google Drive, it’ll present you the information you might have presently uploaded. So click on the “Upload” tab and choose the file to upload once more if needed, and click on the blue “Upload” button under.

Uploading to Google Drive

  • You will have to depart the browser tab open in both case whereas importing, nevertheless it should proceed importing in the background should you merely change to one other tab or window.
  • When the upload is completed, in case you are attaching the file with Google Drive, it might ask you if you would like to share this file with the recipient. Clicking on the default choice here, “Share & Send” must be okay normally, it signifies that the individual you’re sending the file to can see that file in your Google Drive storage area, but not some other information you’ll have there (until you beforehand shared them).

    On this case, the recipients don’t want a Gmail or Google account to see your attachment as soon as it’s shared, in reality they only want the hyperlink within the email. Remember that entry to your file is rather like a normal attachment or picture hyperlink – if the email is forwarded once more, other recipients can click on on and access or download the file attachment from Google Drive.

  • If you select “Send without sharing”, the recipient might have to undergo a further step of requesting access to the file. This can be useful where you need to send a file link to a group of individuals, but you only want to grant entry to somebody in the event that they then specifically request it after they click on on the link. On this case, the recipient will need to login to a Google (however not essentially Gmail) account in order to request entry.

A barely complicated new function in Gmail is the power to send information stored on Google Drive as a commonplace “Attachment” as an alternative of “Drive Link” (see instance under).


This Attachment choice is essentially pointless for information that aren’t already on Google Drive, since you possibly can simply click on the paperclip icon in Gmail to upload attachments instantly, nevertheless for those who’re within the habit of using Google Drive to retailer your information (for example, Chromebook customers), this is perhaps a helpful choice, since regular attachments remain permanently with the email they have been sent with, whereas you may delete some information in your Google Drive at some stage, which might forestall shared information from being accessible in the course of the longer term. (aka Hotmail)

Outlook mail icon

  • Create a new email, then click on the “Insert” choice from the menu at the prime. In case your complete file measurement is less than 25MB, select “Files as attachments” and upload the file.
  • If your information are higher than 25MB, it’s going to immediate you to use OneDrive, which is Microsoft’s on-line storage service. It’s slightly less built-in with email in contrast to Google’s model, since one you arrive at the OneDrive page, you’ll want to choose the file for uploading as soon as once more, so if you understand the file is just too massive to be sent as an attachment, it’s higher to choose the “Share from OneDrive” choice in Outlook when composing your mail.
  • After uploading, the file will appear on the OneDrive page, nevertheless now you have got to return to your email in, and select “Insert” and “Share from OneDrive”. You’ll be able to then choose the file to send with the email.

Receiving information despatched by way of OneDrive – Like Google Drive, you’ll be able to send information to individuals utilizing OneDrive, they usually don’t want a OneDrive account to see them or obtain them.

Yahoo mail

Yahoo mail icon

  • Though it was reported some time back that Yahoo had obtained rid of attachment limits in email, this isn’t exactly true. For information over 25MB, you’re prompted to use Dropbox to store the file before sending the email.
  • This works in a lot the same approach because the Google and Microsoft online storage providers – you possibly can access the information later as a separate virtual drive or folder on your pc, however the recipient doesn’t necessarily want any login particulars to find a way to open the information you send them in an email.

Options to using email

The common nature of email continues to be a large function in contrast to other providers – you don’t need to ask anybody what software program or system they’re on before sending information to them.

Nevertheless many individuals find that dedicated file purposes are a higher choice when ceaselessly sharing information with the same recipient or group.

  • Social networks and photograph sharing sites comparable to Facebook, Google+, Flickr, Picasa and Instagram. These websites will often let you organise photos into albums, and set access permissions for various individuals. They have a tendency to be better fitted to sharing photos on a periodic, social foundation, as an alternative of sharing a lot of photos directly.
  • Messaging providers comparable to Skype can typically transfer information, nevertheless this often requires that the other consumer is on-line at the similar time.
  • Using on-line storage providers akin to Google Drive, Microsoft OneDrive, Apple iCloud Photograph Sharing and Dropbox outdoors of email. These providers are designed to make information simply accessible, and could be very efficient when each celebration is using them to the complete extent (for example, downloading the shopper program on every service in order to add a remote folder to their system).